Using signatures

An email signature is text that will be entered automatically in the email when being composed or replied to or forwarded. It is typically used for inserting the name, company, and contact address at the bottom of the email text. You can create signatures in the plain text or html format. The following functions are available:

create new signature from template, edit existing signatures
create new signature, edit existing signatures
set default signatures for an email account
add a signature to the email text

How to create or edit a signature:

Click the Settings icon in the menu bar. Click on All settings.

The Settings window opens.
Click on Mail in the left pane.

Click on Signatures. The existing signatures will be shown.
To add a new signature from a template, proceed as follows:
1. Select a template. You will see a preview on the right side.
2. Click on Text in the left pane or click on Next at the bottom. Enter the text for the signature.
  
  Click on Links in the left pane or click on Next at the bottom. Enter links.
  
  Click on Images in the left pane or click on Next at the bottom. Add an image.
  
  Click on Theme in the left pane or click on Next at the bottom. Select a theme.
  
  Click on Save at the bottom.
  
  Enter a name for the signature.
To add a new signature, proceed as follows:
1. Click on Add new signature. The Add signature window opens.
2. Enter a name for the signature. Enter the text for the signature.
  
  Define whether the signature is to be entered below or above the email text.
3. In Create signature for account, select an account. The Set default signatures for shared accounts window opens.
4. For the shared mailbox, under Use this signature as the default forspecify whether the signature should be used by default only for you or for all users of the shared account.
5. Click on Save.
To assign a signature to an email account, proceed as follows:
1. Click on Set default signature. The Set default signature window opens.
2. In Default signature for new emails and in Default signature for replies or forwardings, you can define a default signature for each email account.
  
  Click on Save.
To assign a signature to a shared account, proceed as follows:
1. Click on Signatures for shared accounts. The Set default signatures for shared accounts window opens.
2. In Default signature for new emails and in Default signature for replies or forwardings, you can define a default signature for the shared account.
3. Click on Save.
To edit an existing signature, you have the following options:
- In order to edit a signature's text, click on Edit next to the signature.
- In order to delete a signature, click the Delete icon next to the signature.

How to add a signature to the email text in the email editing window:

Click the Options icon in the button bar.
Select a signature from the list.

Note: For shared accounts, you need the appropriate permissions to create signatures. You can only view and use signatures created by others if you have the appropriate permissions.

Superordinated action:

Further Functions for Sending Emails

Email

Further Functions for Sending Emails

Using signatures