User Guide
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Table Of Contents
User Guide
Table of Contents
Legal notice
About this Documentation
Target Groups, Contents
Terminology
First Steps
Groupware Definition
Signing in, Signing out
Changing the Password
General Description of the User Interface
The menu bar
App Launcher
The button for creating new objects
The folder view
The toolbar
The display area
The list view
The detail view
The pop-up
The notification area
The editing window
Using browser buttons
Notes on Use on Mobile Devices
Manually setting up on a mobile device
Setting up on a mobile device with a wizard
Customized Settings
Searching for Settings
Carrying Out the Initial Setup
Adjusting the General Settings
Customizing the Notifications
Using Countdowns for Appointments
Using the Notification Area
Changing Personal Contact Data
Using a Wizard to Set Up Local Apps
Setting the Presence Status
Keyboard Input
Using the Keyboard Navigation
Key combinations and their functions
Functions and the associated key combinations.
Examples of use for the keyboard navigation
Using Keyboard Shortcuts
Configuring keyboard shortcuts
Calling functions with keyboard shortcuts
Portal
The
Portal
Components
Signed in as
Add widget button
Appointments widget
Inbox widget
Tasks widget
Recently changed files widget
User data widget
Quota widget
News widgets
Widgets with news from your social networks
Widgets with information about
Drive
apps
Customizing the
Portal
Changing the widgets' order
Removing Portal widgets
Adding Portal widgets
Adding a Portal widget for social networks
Creating a Xing account
Portal Settings
Email
The
Email
Components
The
Email
settings menu
The New email button
The
Email
folder view
The
Email
toolbar
The inbox categories bar
The
Email
list view
The
Email
detail view
The
Email
pop-up
The email editing window
Viewing Emails
Viewing or Saving Email Attachments
Sending Emails
Selecting the sender address when sending
Specifying a reply address when sending
Adding attachments when sending
Adding attachments from existing emails when sending
Sending attachments as link when sending
Further Functions for Sending Emails
Using templates
Using signatures
Sending emails later
Replying to emails
Forward emails
Automatically forwarding emails
Sending an email to appointment participants
Sending a vacation notice automatically
Using the AI Integration
Using AI functions when replying to emails
Using AI functions when composing emails
Calling the Sender or Another Recipient
Adding Email Folders
Managing Emails
Working with inbox categories
Moving or copying emails
Marking emails as read or unread
Collecting addresses
Organizing emails with categories
Categorizing emails
Showing the email source
Using email drafts
Creating email reminders
Adding an email to the portal
Saving emails
Exporting emails as PDF
Importing emails
Printing emails
Archiving emails
Cleaning up email folders
Using Unified Mail
Deleting or Recovering Emails
Deleting emails
Recovering emails
Permanently deleting emails
Recovering permanently deleted emails
Filtering Emails by Using Rules
Creating new rules
Adding a condition
Adding an action
Creating a new rule when moving
Creating new rules for the subject and the sender
Changing a rule
Applying a rule to existing emails
Searching for Emails
Sending or Receiving Emails as Deputy
Adding Email Accounts
Mail Settings
Calendar
The
Calendar
Components
The
Calendar
settings menu
The New appointment button
The mini calendar
The
Calendar
folder view
The
Calendar
toolbar
Day, Work week, Week, Month or Year calendar view.
The date picker
The
Calendar
pop-up
The
Calendar
list view
The
Calendar
detail view
The scheduling view
The appointment editing window
Viewing Appointments
Displaying appointments in different views
Displaying multiple time zones
How are appointments displayed in a calendar view?
Viewing or Saving Appointment Attachments
Creating Appointments
Using the date picker in the editing window
Creating an audio/video conference in the editing window
Creating a recurring appointment in the editing window
Setting the appointment display in the editing window
Setting appointment reminders in the editing window
Adding participants or resources when creating an appointment
Adding attachments when creating an appointment
Resolving conflicts when creating an appointment
Further Functions for Creating Appointments
Using the scheduling view
Creating a follow-up appointment
Inviting participants to a new appointment
Inviting email recipients to new appointments
Creating appointments from iCal attachments
Responding to Appointment Invitations
Forwarding Appointments
Editing Appointments
Calling Appointment Participants
Adding Calendars
Adding personal calendars
Subscribing to Google calendars
Subscribing to public and shared calendars
Subscribing to external calendars from an iCal url
Importing calendars from files
Managing Appointments
Changing the appointment status
Changing appointment reminders
Changing the organizer
Managing favorite time zones
Organizing appointments with categories
Using calendar colors
Moving appointments to another calendar
Importing appointments
Exporting appointments
Printing appointments
Deleting Appointments
Using Resource Calendars
Creating resource calendars and resource calendar groups
Displaying resource calendars
Editing resource calendars
Creating appointments by using the resource calendar
Searching for Appointments
Creating, Editing or Managing Appointments as Deputy
Using Groups
Using Resources
Using Managed Resources
Creating managed resources
Administrating managed resources as booking delegate
Calendar Settings
Address Book
The
Address Book
Components
The
Address Book
settings menu
The New contact button
The
Address Book
folder view
The
Address Book
toolbar
The
Address Book
navigation bar
The
Address Book
list view
The
Address Book
detail view
The contact editing window
The distribution list editing window
Displaying Contacts
Displaying an address book’s contacts
Displaying contacts in the address list
Displaying contacts in the halo view
Viewing or Saving Contact Attachments
Automatically Adding Contacts or Resources from an Address Book
Automatically Adding Contacts or Resources from the Address Directory
Adding Contacts
Adding attachments when creating a contact
Adding a contact from a vCard attachment
Adding Distribution Lists
Creating new distribution lists
Saving email recipients as distribution list
Creating a distribution list from a list of participants
Editing Contacts or Distribution Lists
Calling Contacts
Adding Address Books
Adding personal address books
Subscribing to external address books
Refreshing and managing address book subscriptions
Subscribing to public and shared address books
Managing Contacts
Sending emails from within an address book
Inviting contacts to an appointment
Organizing contacts with categories
Moving or copying contacts
Sending contacts as vCard
Importing contacts
Exporting contacts
Printing contacts
Deleting Contacts
Searching for Contacts
Address Book Settings
Tasks
The
Tasks
Components
The
Tasks
settings menu
The New task button
The
Tasks
folder view
The
Tasks
toolbar
The
Tasks
list view
The
Tasks
detail view
The editing window
Viewing Tasks
Viewing or Saving Task Attachments
Creating Tasks
Creating a recurring task in the editing window
Adding participants when creating a task
Adding attachments when creating a task
Responding to Task Invitations
Editing Tasks
Calling Task Participants
Adding Task Lists
Adding personal task list
Subscribing to public and shared task lists
Managing Tasks
Marking tasks as done
Changing a task's due date
Organizing tasks with categories
Moving tasks to another folder
Changing task confirmations
Importing tasks
Exporting tasks
Printing tasks
Deleting Tasks
Searching for Tasks
Drive
The
Drive
Components
The
Drive
settings menu
The New button
The
Drive
folder view
The
Drive
toolbar
The
Drive
navigation bar
The
Drive
display area
The file details
The viewer
Viewing Files
Viewing
Drive
folder contents
Displaying a file's content
Displaying email attachments in
Drive
Holding a presentation
Downloading Files or Folder Contents
Drive
: Adding Folders
Drive
: creating folders
Subscribing to public and shared
Drive
folders
Uploading Files or Folders
Creating Text Files
Editing Text Files
Organizing Files and
Drive
Folders
Sending files as email attachments
Renaming files or
Drive
folders
Creating or editing descriptions
Moving files or
Drive
folders
Copying files
Saving files as PDF
Printing files as PDF
Adding files to the portal
Adding files or
Drive
folders to Favorites
Locking or unlocking files
Working with versions
Deleting or Recovering Files and
Drive
Folders
Searching for Files or Folders
Accessing Files with WebDAV
Setting up WebDAV under Linux
Setting up WebDAV under Windows
Adding Storage Accounts
Drive
Settings
Data Organization & Shares
Managing Data with Folders
What are folder types?
What is the purpose of permissions?
Navigating within the folder structure
Hiding folders
Adding folders to favorites
Renaming folders
Moving folders
Deleting folders
Sharing Data
Which data can be shared?
Sharing data
Editing shares
Resending an invitation
Removing shares
Viewing or editing shares in the
Drive
app
Subscribing to shared or personal email folders
Accessing other users' shares
Which permissions can be used?
Use cases for permissions
Managing Deputies
Adding deputies
Viewing, editing, deleting deputies
Managing Accounts
Editing the primary email account
Disabling or enabling functional email accounts
Viewing, editing, deleting accounts
Using Categories
Managing categories
Browsing categories
Downloading Personal Data
Security & Privacy
Displaying or Signing Off Devices
Using Application Passwords
Multi-Factor Authentication
Setting up verification methods
Verifying a login by using an authenticator app
Verifying the login with a security key
Verifying the login with an SMS code
Recovering verifications
Managing verification methods
Externally Linked Images in Emails
Signing out Automatically
Encrypting Data with
Guard
Setting up
Guard
Encrypting Email Conversations
Reading encrypted emails
Sending encrypted emails
How can external recipients read an encrypted email?
Encrypting incoming emails by using a filter rule
Encrypting Email Conversations with Autocrypt
Importing Autocrypt keys
Managing Autocrypt keys
Transferring Autocrypt keys to other clients
Encrypting or Decrypting Files
Encrypting files
Uploading files securely by using encryption
Opening encrypted files
Downloading encrypted files
Decrypting files
Encrypting Office Documents
Creating new encrypted documents
Saving selected documents in an encrypted format
Opening encrypted documents
Signing Out from
Guard
Password Management
Changing the Password
Resetting the password
Removing the password reset function
Key Management
Managing own PGP keys
Managing PGP keys of recipients
Managing own S/MIME keys
Managing S/MIME keys of recipients
Guard
Settings
Index