Searching for Emails

Learn how to search for emails:

define folders that are to be searched

As default, all email folders and their subfolders will be searched, except for the Trash and Spam folder.

Note: Depending on the configuration, only the Inbox folder is searched by default. If another folder is selected, only this folder is searched, but no subfolders.
use search terms for sender, recipient, subject, email text, attachment file names

Use quotation marks for search terms that include several words.
search the email text for a specific wording
limit the search to a specific time frame
search for emails with a specific category
limit the search to emails with attachments or with colored labels

You can use just one option or several options in any combination.

Notes:

Inbox tabs will not be considered when searching for emails. The categories bar will be hidden when using the search function.
When using Unified Mail: The Unified Mail folder can not be browsed.

Also see: Using Unified Mail

How to search for emails:

Enter a search term in the search field in the menu bar.

The search menu opens. It shows filters for email data that can be searched for the search term.
Define the email data to be searched:
- In order to search in the sender, recipient, subject or in the email text, click on Contains in the search menu. You can also press Enter.
  
  Note: Depending on the configuration, the email text might not be searched.
  
  The search will include senders and recipients whose name starts with the search term. Otherwise, email data that contain the search term in any place will be searched for.
- In order to only search in specific email data, click on the respective filter in the search menu.
  
  Note: Depending on the configuration, the search in the email text might take a while.
- If contacts match the search term, those contacts will be suggested in the search menu. To search for emails that contain one of those contacts as sender or recipient, click on the contact.
You can use further filters by clicking the More search options icon in the search field. A window with search options opens.
- To define the folder to be searched, select an entry in Search in.
  
  If you select All folders, all folders and subfolders of the internal email account are searched.
  
  Note: Depending on the email server, this function might not be available. In this case, only the current folder will be searched, no subfolders.
- To search in the sender, recipients, subject or email text, enter a search term in the respective input fields.
- To search the email text for a specific wording, use quotation marks when entering the wording in the Contains words input field.
- To search in the attachments’ file names, enter a search term in the respective input field.
- To limit the search to emails that have been sent or received within a certain time frame, use After and Before.
- To search for emails that have been marked with a specific category, enter the name of the category in Categories.
- To limit the search to emails with attachments, enable Contains attachments.
- To limit the search to emails with colored flags, enable Has colored flag.
Click on Search.

The search results will be displayed in the list view. For each search result, the folder with the found object is displayed.

Below the search window, the filters used will be displayed except for the Contains words filter. The following options exist:

You can add filters and start a new search by clicking the More search options icon in the search field.
You can remove a filter and start a new search by clicking the Remove filter icon next to the filter.

In order to finish the search, click the Cancel search icon in the search field.