Calendar

create appointments

Adding participants or resources

How to add participants or resources in the appointment editing window:

  1. In the input field below Participants and resources, enter: the email addresses of the participant, the name of a group, distribution list or resource.

    • While entering the recipients, matching suggestions will be displayed. To accept a suggestion, click on it.

    • To select participants or resources from an address book, click the Select contacts icon on the right side of the input field.

    You can mark a participant as optional. To do so, click the Mark as optional icon next to the participant.

  2. Depending on the configuration, you can define that participants can edit the appointment later. To do so, enable the Participants can make changes checkbox. Please note the following:

    • This option will not be available for appointments in public folders.

    • Those appointments can not be changed by external participants.

    • The checkbox is only available for the appointment's organizer. Each change is done on the behalf of the organizer.

    • Participants can add other participants but not remove participants. Participants can not remove themselves from the appointment.

  3. To remove participants or resources, click the Remove icon .

    As default, you are entered as organizer when creating the appointment. If you create the appointment in a public calendar, you can remove the organizer from the appointment. To do so, click the Remove icon .

Result:

  • Each participant receives an appointment invitation.

  • If participants accept the appointment, the appointment will be entered in their calendar.

  • If external participants accept the appointment, you will receive an email.

Tip: To find free appointments of all participants and resources you can use the schedule view.

Superordinate actions:

Subordinated actions:

Parent topic: create appointments