Address Book

7.4. Automatically adding email addresses from an address book

With the Select contacts window, you can automatically add email addresses from an address book to an input field.

How to automatically add email addresses from an address book:

  1. Click the Select contacts icon in an editing window.

    This icon will be available in the input fields for email addresses, while:

    • selecting the recipients when sending an email

    • adding participants or resources to an appointment

    • adding participants to a task

    • inviting persons to a share

    The Select contacts window opens.

  2. You have the following possibilities to find a specific contact:

    • Enter a name in Search.

    • To view the contacts of a specific address book or a distribution list, click on All address books. Select an entry from the list. Depending on the configuration, you can select a department from the list.

      To add resources to an appointment, you can view resources by clicking on All resources in Address list.

  3. Select at least one object. The selected items will be displayed below the list. To undo the selection, click on Clear selection.

    You can also use your system's multi selection functions.

  4. To automatically insert the email addresses of the objects selected, click on Select.

User interface:

Superordinate actions:

Related topics:

Parent topic: Address Book