Data Organization and Shares

Sharing Data

10.2.1. Sharing data

Depending on the app, you can share data with other persons with read or edit permissions by inviting them to a shared item or creating a public link and passing it on.

The following options exist:

Notes:

For external partners, the following rules apply:

How to share data with other persons:

  1. Select the app that should be used for sharing data. Select a folder in the folder view.

    In the Drive app, you can also select a folder or file in the display area.

    Note: Depending on the app, some folders can not be shared.

  2. Click the Actions icon next to the folder name. Click on Share / Permissions.

    In the Drive app, you can also click on Share in the toolbar or use the context menu in the display area.

    The window for granting permissions opens.

  3. To exclusively share the data with specific persons, select Only invited persons below Who can access this folder?

    Note: This option is not available in the Email app.

    Enter a name or an E-Mail address in Invite people.

    • To set a person's permission, select a user role in Invite as.

    • To adjust the user role of a person added, click on the assigned user role next to the person or on Details.

    • To remove a person's permission, click the Actions icon next to the person. Click on Remove.

    The Invitation message (optional) input field will be displayed. If required, enter a message.

  4. To share the data with all persons who get a link, select Anyone with the link and invited people below Who can access this folder?

    Note: This option is not available in the Email app.

    To pass on the link by using the clipboard, click on Copy link next to Public links.

    Persons with the link can only read the shared data. Other permissions can not be granted for public links.

    You can invite additional persons to the shared item.

Options:

Subordinated actions:

Related topics:

Parent topic: Sharing Data