Address Book

7.5. Automatically adding email addresses from the address list

In the Global address list window, you can use various functions for finding and automatically adding email addresses to an input field. The following functions are available:

How to automatically add email addresses from the address list:

  1. Click the Select contacts icon in an editing window.

    This icon will be available in the input fields for email addresses, while:

    • selecting the recipients when sending an email

    • adding participants or resources to an appointment

    • adding participants to a task

    • inviting persons to a share

    The Global address list window opens.

  2. Enter a search term in Search.

    All contacts that include the search term in the following data will be displayed: name, department, position, phone number, email address

  3. You can limit the search result by using the following functions:

    • Enter a term in Filter to define the address lists to be displayed in Address list.

    • In Address list, select the address list to be searched

      To add resources to an appointment, you can view resources by clicking on All resources in Address list.

  4. Select at least one object.

    The selected contacts will be displayed in a list at the bottom. You can remove single objects from the list.

  5. If required, repeat steps 1 to 2 to find and select further objects.

  6. To automatically insert the email addresses of the objects selected, click on Select.

Superordinate actions:

Related topics:

Parent topic: Address Book