Address Book

7.5. Automatically adding email addresses from the address list

In the Global address list window, you can use various functions for finding and automatically adding email addresses to an input field. The following functions are available:

How to automatically add email addresses from the address list:

  1. Click the Select contacts icon in an editing window.

    This icon will be available in the input fields for email addresses, while:

    • selecting the recipients when sending an email

    • adding participants to an appointment or task

    • inviting persons to a share

    The Global address list window opens.

  2. Enter a search term in Search.

    All contacts that include the search term in the following data will be displayed: name, department, position, phone number, email address

  3. You can limit the search result by using the following functions:

    • Enter a term in Filter to define the address lists to be displayed in Address list.

    • In Address list, select the address list to be searched

  4. Select at least one contact or distribution list.

    The selected contacts will be displayed in a list at the bottom. You can remove single objects from the list.

  5. Repeat steps 1 to 2 to find and select further contacts or distribution lists.

  6. To automatically insert the email addresses of the objects selected, click on Select.

Superordinate actions:

Related topics:

Parent topic: Address Book