Depending on the configuration, you can download your personal data within the groupware:
emails received and sent
contacts, appointments, tasks
the data in Drive
Depending on the data volume, the download can take a while.
The data are delivered in common data formats.
The data are downloaded as zip archive.
How to download your personal data:
Click theicon in the menu bar. Click on .
The Settings window opens.
In the left pane, click on.
Select the apps whose data should be downloaded. You can use different options for the single apps.
While the data are being zipped to an archive, you can continue with your work.
In order to cancel the process, click on.
You will get an email as soon as the archive can be downloaded. Click onin the email.
The Download your personal data page will be displayed again. Click the icon .
Note: On top of the page you can see how long the zip archive will be available. After this period, the archive will be automatically deleted.
For each app, you can define whether specific folders should be downloaded as well. To do so, click onbelow the app. The following options exist:
Define the email folders that should be downloaded.
In case you also want to download folders that you are currently not subscribed to, enable.
Then, all folders will be downloaded that are currently shared with you or that are included in your primary email account, even if those folders are not visible in the folder tree.
Define the calendars that are to be downloaded in addition to your private calendars.
In case you also want to download shared calendars that you are no longer subscribed to, enable.
Then, all calendars will be downloaded that are currently shared with you even if those calendars are not visible in the folder tree.
Define the address books that are to be downloaded in addition to your private address books.
Define the folders that are to be downloaded in addition to your private address folders.
In order to not only download the current version but all versions of a file, enable.
Define the task lists that are to be downloaded in addition to your private task lists.
If the zip archive exceeds a certain file size, it will be split in several zip files. In, you can set the maximum size of the single zip files.
Note: The zip archive will be ready for download on the server for a specific period. If you request your data a second time within this period, the current zip archive will be deleted on the server.
Parent topic: Data Organization and Shares