When scheduling an appointment with several participants or resources, the Scheduling view shows free and busy time periods for the users and resources.
How to use the scheduling view for creating appointments:
You have the following possibilities to open the scheduling view:
To use the scheduling view before creating a new appointment, click on Scheduling page opens.in the toolbar. The
To use the scheduling view while creating a new appointment or editing an existing appointment, click on Scheduling window opens.in the appointment editing window. The
Enter a participant's or resource's name in Participants. Tips:
While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, use one of the following methods:
Use the scrollbar to browse the list. Click on a suggestion.
Use the cursor keys to select a suggestion. Press Enter.
To select contacts from an address book, click theicon on the right side of the input field.
You can save the participants as distribution list. To do so, selectbelow the list.
Search for a free time in the calendar. Use the following methods:
To set a time range, click on the date on the upper left side. You can also use the browse icons
To set the display size of the calendar sheet, use the control elements on the upper right side.
To set theor date range, enable the respective entries in the drop-down.
Use themenu to adjust the view in the calendar sheet.
To adjust the visible part of the time range, use the scrollbar below the calendar sheet.
Define the appointment's start and end by using one of the following options:
In the calendar sheet drag open an area ranging from the beginning to the end of the new appointment.
If pressing the [Alt] key before releasing the mouse button, the appointment's start and end date are entered on the appointment editing page.
To set the appointment's duration to one hour, click on the wanted time.
Depending on how you opened the scheduling view, either click onor on to finish the process. The appointment editing window will be displayed.
Complete the details for creating or editing the appointment.
Parent topic: Creating Appointments